Printing and Promo Items
Mind the Memo
Each year, the Office of Finance publishes a memo containing a number of important deadlines related to the end of the fiscal year. Among them is the last date by which you can submit project requests to MarCom for printed and promotional items. These deadlines are set to allow for proofing and invoicing to complete your order in the budget cycle. This date changes year to year and is binding.
Overview
In order to maintain brand continuity, Marketing & Communications and the college Purchasing office have set processes in place that staff should follow when working with outside vendors to print and produce promotional products.
Note: Student clubs and organizations work with Student Life on printing and promotional product orders.
Print Projects
Print projects include anything that will be printed and will represent the college, including flyers, brochures, booklets, banners, permanent and temporary signage, postcards, etc.
Initiating a print project
- Obtain verbal permission and spending limits from your budget authority.
- Submit a project request to MarCom.
- Work with the Marketing and Communications team to clarify the project deliverable and obtain an outside estimate. This will ensure consistency of sizing and paper stock across the college.
- Create a requisition in Workday. Include text stating the following:
Marketing and Communications is the official proof approver for 青青草视频. All proof approvals, including reorders and final proof approvals must come through communications@sfcollege.edu. All art must be original art provided by MarCom and must not be altered. Any alterations will be done by and provided to vendor by MarCom. Stitch outs or sew outs are required for embroidery. Photos of stitch outs are acceptable for proofing. All invoices should be sent to accountspayable@sfcollege.edu. - Notify or motivate people on your purchase order (PO) approval chain as needed.
- Provide your designer with final content, including text, images and photo releases.
At this point, a Marketing and Communications team member will begin working on your project. Please note, projects can take up to three weeks to complete after the receipt of final materials.
Promotional Items
Promotional or "promo" items help promote the college and may include pens, pencils, stickers, water bottles, coffee mugs, t-shirts, USB drives, notebooks, etc. Marketing and Communications can provide appropriate logos to departments ordering promo items and/or provide consultations.
Print Contracts
Items such as business cards, name tags and flyers can be ordered through Renaissance Printing's online print portal.